Policy for ILTS Announcement, Endorsement or Sponsorship of Non-ILTS Meetings

ILTS Mission Statement:

To promote and disseminate multidisciplinary scientific advances in liver transplantation worldwide.


Purpose:

This policy establishes criteria for evaluating requests for endorsement or sponsorship (financial support) of non-ILTS meetings.


Who can submit proposal:

Current ILTS members and/or societies who have an interest in liver transplantation.


Definitions and Requirements:

ANNOUNCEMENT ONLY – meeting notice & link on ILTS media (website, newsletter, social) without formal program review or monetary support

  1. Applies to meetings not viewed as competing with ILTS activities but potentially of interest to ILTS members, i.e. announcement is a service to ILTS members and liver transplant community
  2. Simplified application process: meeting name, location, dates, sponsoring society, intro text, link to meeting website, program chair contact name and email, PCO contact name and email
  3. Initial review and recommendation by ILTS Secretary, to be approved by Executive Committee
  4. Program quality may be judged on basis of previous meetings and/or reputations of societies/individuals involved
  5. Announcement in ILTS.org Meetings page and/or in ILTS newsletter: prominence and frequency at discretion of Secretary or Website Administrator
  6. No formal requirement for reciprocal promotion

ENDORSEMENT – ILTS approval and affiliation without monetary support

  1. Request must be received at least 6 months prior to the program dates.
  2. Request to include completed application and program.
  3. ILTS Education Committee and Council will have the ability to review the plan for publications resulting from the meeting (proceedings, supplement, consensus document, etc.).
  4. ILTS logo to appear on requestor’s meeting material and website.
  5. ILTS will post endorsed meeting on ILTS website.
  6. Email announcement to ILTS members of an ILTS endorsed program will be reviewed on a case by case basis

SPONSORSHIP – Monetary sponsorship requested from ILTS

  1. Request must be received at least 8 months prior to the program dates.
  2. Request to include completed application and program.
  3. ILTS will have the ability to make recommendations to the program agenda.
  4. ILTS Education Committee and Council will have the ability to review and make recommendations to the plan for publications resulting from the meeting (proceedings, supplement, consensus document, etc.).
  5. At least one speaker must be a current ILTS member.
  6. ILTS logo to appear on requestor’s meeting material and website.
  7. ILTS will post sponsored meeting on ILTS website.
  8. ILTS will promote the meeting through ILTS membership email announcements.

Approval Process for Endorsed or Sponsored Programs/Meetings

  1. Request form completed with preliminary program and budget included.
  2. Program is sent to the ILTS Education Committee for review and a recommendation is made to the ILTS Council to approve or deny the program.  Should program be a “sponsored” program, the ILTS Education Committee will review financial requests and provide program recommendations to ILTS Council to review prior to final approval.
  3. ILTS Council approves or denies endorsement or sponsorship.

Application and supporting material should be sent electronically to:

Attn: Sumiko Tanaka, Association Manager

Email: ilts@ilts.org

Phone: +49 30 24603-349

Policy and Application Form


Submit your application online:

Request Announcement | Request Endorsement or Sponsorship